Hancock County Coalition for Community Health

Minutes from May 9, 2001 (Doug's Birthday!)

1. Grounding – All members had an opportunity to speak and share their readiness.

2. Roles – For today, Jim will act as minuteman, Helena as facilitator, Doug as recorder, and ... as timekeeper.

3. Agenda Review –

Add "Area reports" to end of agenda

Jim circulated the current mission statement as it appears on the web site. Doug wrote it out on the flip chart. As there were no comments sent to the ad hoc mission committee, and as the members of the mission committee were content with the current statement, no action was taken at this meeting. The mission statement will be taken up again at the next meeting as needed.

Question: Should we consider bringing other individuals or groups into HCCCP now or later?

Helena - one approach will be to have HCCCH be a coalition of organizations

Kim - We need to consider existing organizations and our overlapping roles. For instance:

- County coalition on Nutrition

- Three hospitals

- University Cooperative Extension / Master gardeners program

- Downeast Health Services

- Communities for Children

- Hancock County Dental Network

- Eastern Area on Aging - EAA

- WHCA

- Child and Family Opportunities (Head Start)

Kim - We may want to arrive at a definition of health.

Do we include spiritual leaders, mental health, physical health, safety, etc.? What about Fraternal organizations? Chambers of Commerce?

Vyvvyenne- Need to structure the organization first. Then we can invite others to join.

Doug - Can groups like University extension help guide HCCCP through its own definition?

A vote was held on whether to close membership for the summer, but support was mixed.

Colleen Minier proposed that members bring in specific proposals for membership. HCCCH will vote on each proposal in turn. This suggested was widely supported.

Barbara then proposed inviting the University Extension people. This vote passed

Barbara will invited them

6. Leadership

HCCCH agreed that a six month term was good for now (through October)

Roles

1. $ - Fiduciary officer / Treasurer

2. Facilitator - Andrea or Rotate

3. Scribe - Rotate

4. Plan agenda - Helena

5. Coordinate / Communicate - Helena

6. Liasson with state / advocacy / representation - Vyvvyenne and Mary Jane (pending)

7. Spokesperson - Kim Horton

8. Recorder - Jim Fisher

Ad Hoc Committees can be formed (in addition to Standing Committees on Research and Education)

7. Committee Reports

Education Committee

- Will meet as a full committee and as subcommittees on :

* Physical Activity

* Nutrition

* Tobacco

Objectives

- Need to develop public relations

- use own resources initially, consider using Hospital PR in the future

- Need to establish some coordination with spokespeople, unified message, local contacts

Next Education meeting - Friday June 1st

Healthy eating out - moving up one week. Going to put inserts in the newspapers, press release

Research Committee (Helena, Doug, Barbara and Jim)

- First meeting planned for Tuesday May 15^th at HCPC at 2:00 pm.

Correction in the minutes -

Summary

- Discussed membership

- Leadership

- Coordination of communication

- Budget

- Membership - Discussion of other organizations listed this meeting

- Bring budgets and discuss dues and other joint contributions

- Money

- Area Reports

- Common grant activities - style guide

- Mission - who are we

- Creation of bylaws

- Expectations and scope for liasson

- Candy cigarettes being sold in area stores - possible branding initiative for real cigarettes?

- Thanks for the Friendly's advertisement letter writing campaign

- Legislation in support of low income families - call Joe Robinson 288-5081 ext. 380

- Jim will create a list serve and send invitations to group

Meeting went well

Introductions