Hancock County Coalition for Community Health
Tuesday, September 24, 2002
Minutes
Introductions: Ron Beard - Facilitator, Lorry Jones - MDIH, Doug Michael, Jim Fisher - Recorder, Jenny Gott, Barbara Peppey, Kevin Berry, Kelly Fitzgerald, Gale Gaynor, Carl Smith, Helena Peterson, Vyvyenne Ritchie, Kim Horton, Katrin Teel
Agenda
 | Committee structure |
| Meeting format |
| Leadership roles |
| Roles and responsibilities of members |
| Next meeting |
I. Committee Structures
Barbara Peppey recommended clarifying the charge to each of the committees and getting input from the committees.
Policy Committee
- originally formed to advocate state-level policies
- advocating for increased funding to public health
Advocacy activities employed as needed - e.g. legislative breakfast
Also looked at organizational structure of HCCCH and health funding
- The policy arena has shifted and now includes work to change local policies - "environmental change"
Discussion ensued on whether local policy should be part of the mandate of the policy committee. Most people attending today felt that the local policy committee should be a different committee, but also that there may be too many committees
| Barbara suggested that the directors take this one, with participation of the Hancock County Planning Commission. |
| Doug suggests that this not be a directors meeting, but a separate committee. |
| Barbara - need to invite the healthy communities people to some portion of an existing meeting. Would rather not create another committee. |
| Kim Horton advocated coordinating these policy initiatives with education and outreach. |
Need to build in reports from the committees to the HCCCH meetings to keep everyone up to speed.
| School health coordinators will coordinate school policy. We will look for cross-over issues for collaboration. |
| Barbara proposed that one meeting be called around local policy. There was a general show of support for this proposal. Vyvyenne encouraged the six directors to work this out. |
Education - in three subcommittees following PANT Objectives
- PA
- Tobacco
- Nutrition
- County-wide activities based on grant funds
- Small portion has been to build awareness for policy change
e.g. encouraging restaurants to change their menus
participatory assessment of walkways and bikeways
| Learn how to collaborate across the county |
Research and Evaluation
- members include Helena, Doug, Barbara, Jim and school health coordinator reps.
- Major forms of research are:
Baseline community assessments
Evaluations of projects - Barbara recommends removing this from the list of objectives.
Tracking change over time
- Need to reestablish regular meetings
- Establish funding requirements
Action: Six directors will meet soon to work out both research and local policy/environmental change programs.
II. Meeting format
- Bi-monthly, 2nd Wednesday at noon
- 30 minutes Education
- 30 minutes - Committee Reports
| Education |
| Research |
| Policy - State |
| Policy - Local |
| Policy and Environmental Ideas |
III. Leadership roles
2 - co-chairs
Responsibilities - Agenda, notification, room and preparation, spokesperson
Helena is past retirement
Doug is due to retire in January
Kim Horton has offered to step in, but first need to check with people who were not here today. Helena retired.
Recorder - Jim has been taking notes and will take care of minutes for today's meeting. The co-chairs will work out the system for assigning six month blocks of recording
Facilitation - Kim Horton suggests that facilitator be assigned on an alphabetical rotating system.
IV. Finances
- Kim Horton has been managing expenses for the education activities and recently sent a report to the coalitions.
- This year the contribution is $715 per three tobacco sites.
- The education committee should create a budget and let the partners know how much money is needed for proposed programs.
- Helena and Doug suggest that each of the six partners contribute an equal amount to the education fund. The lowest contribution will be the amount that each of the groups gives.
- Some groups are on a calendar year, others are on a July 1 year. This needs to be reconciled.
- Additional budget item - Jim Fisher's time.
Kim Horton has asked for Jim to submit estimates of costs for attending meetings
- Helena, Barbara, Doug and Kim and other interested people wlll hold and adhoc meeting to discuss finance
V. Orientation for new members
Job Description
| attend meetings |
| information to and from coalition |
| participation in county-wide planning |
| share opinions - Group guidelines |
| share food |
| come prepared, read minutes and educational materials |
| terms according to each coalition |
VI. Next meeting - November 13, 2002 12:00 Noon at Ellsworth City Hall
Agenda:
Educational Material - Helena will send out a reading assignment on social norms - 30 minutes
Policy Committee Proposal presented by Mary Jane Bush - 30 minutes or so
Subcommittee reports, etc. 60 minutes as scheduled by the co-chairs
Add to the ground rules - leave your baggage.Respectfully submitted, Jim Fisher - September 24, 2002